# Mileage Reimbursement Calculator

URL: https://speedycalculator.com/calculators/finance/mileage-reimbursement/
Last updated: 2026-10-25

> The mileage reimbursement calculator works out how much you can claim or deduct for driving for business, medical or charitable purposes using the IRS standard mileage rates – 72.5 cents a mile for business in 2026.

## Inputs

- Tax year
- Business miles
- Medical miles
- Charity miles
- Custom business rate per mile
- Custom medical rate per mile

## Results

- Business rate per mile
- Medical rate per mile
- Mileage deduction / reimbursement
- Business part

## Formula

```
Reimbursement = business miles × business rate + medical miles × medical rate + charity miles × 14¢
2026: business 72.5¢, medical/moving 20.5¢, charity 14¢ per mile
```

## Explanation

Employers often reimburse employees at the IRS rate, and self-employed people can deduct business mileage instead of actual car costs. The charity rate is set by law and hasn't changed in decades.

### How to use the Mileage Reimbursement Calculator

- **Tax year**
- **Business miles**
- **Medical miles**
- **Charity miles**
- **Custom business rate per mile**
- **Custom medical rate per mile**

Results update as you type, and every field accepts the units shown in its menu.

### How it works

Choose the tax year (or custom rates) and enter the miles driven for each purpose.

### Tips

- Tax figures here are estimates for planning – your actual tax depends on credits, deductions and local rules.
- Check the tax year and filing status before you rely on a result.
- Use gross (before-tax) figures unless a field asks for take-home pay.
- When in doubt, confirm with the tax authority's own calculator or a tax professional.

### Common mistakes to avoid

- Confusing marginal and effective tax rates.
- Adding sales tax to a price that already includes it.
- Forgetting payroll taxes (Social Security and Medicare) on wages.

### Inputs explained

FieldWhat to enterTax yearChoose one: 2026, 2025, 2024, 2023 …Business milesA numberMedical milesA numberCharity milesA numberCustom business rate per mileAmount in your currencyCustom medical rate per mileAmount in your currency

### What each result means

- **Mileage deduction / reimbursement** = [Business miles]×[Business rate per mile] + [Medical miles]×[Medical rate per mile] + [Charity miles]×0.14
- **Business part** = [Business miles]×[Business rate per mile]

### Example values

How the main result changes when **Business miles** changes and everything else stays at the example values above:

Business milesMileage deduction / reimbursement600476.95900694.451,200911.951,5001,129.451,8001,346.952,4001,781.95

## Worked example

Inputs — Tax year: 2026; Business miles: 1,200; Medical miles: 150; Charity miles: 80; Custom business rate per mile: $0.6; Custom medical rate per mile: $0.2.

Results — Business rate per mile = $0.725; Medical rate per mile = $0.205; **Mileage deduction / reimbursement = $911.95**; Business part = $870.00.

## FAQ

**What is the 2026 IRS mileage rate?**
72.5 cents per mile for business, 20.5 cents for medical and moving, 14 cents for charity.

**Can employees deduct unreimbursed mileage?**
Not on federal returns from 2018 onwards (except certain groups).

**Do I need a mileage log?**
Yes – record dates, miles, destinations and purpose.

**What formula does the Mileage Reimbursement Calculator use?**
Reimbursement = business miles × business rate + medical miles × medical rate + charity miles × 14¢.


## Sources

- [IRS – Standard mileage rates](https://www.irs.gov/tax-professionals/standard-mileage-rates)